Vacant job

Are you an administrator with experience in coordination and coordination? Do you also have a strong sense of service? Then we have an exciting assignment for you! We are currently looking for a part-time administrator for a government agency in Stockholm.

To succeed with your application, we believe in strong collaboration. At Novare Bemanning, we offer you value through career talks, interview training, and well-crafted marketing of your profile throughout the process. Does this sound like an opportunity for you? Then you are warmly welcome to apply now!

About the assignment

We at Novare are a proud and approved supplier for one of the National Board of Treasury's framework agreements. We are now looking for an administrator for a government agency in Stockholm.

The agency is currently in need of an administrator in the form of a planning coordinator. Your tasks will include planning and execution of international conferences. Work with minute-taking, meeting bookings, and travel planning is also included.

For this position, we are looking for someone with a strong sense of service. You are meticulous, attentive, and find it easy to collaborate with others. Furthermore, we see that you have a good ability to structure and take responsibility for your own work.

Examples of general tasks

• Work based on established routines
• Be an operational support for the operations
• Handle many contacts with employees and visitors
• Administratively support before and during international meetings and conferences
• Handle travel planning, group travel bookings, and contacts with the travel agency
• Handle visa applications and invitation letters
• Administer bookings for conferences abroad
• Write minutes and other documents according to instructions.

Requirements for the position

• High school education or equivalent
• Very good knowledge of MS Office or equivalent
• At least five (5) years of work experience as an administrator
• At least three (3) years of work experience working in an international department or similar
• Experience working with several project managers and project participants when booking conferences and travel in countries outside Europe
• Worked as an administrator in projects or with conferences in an aid organization
• Be able to communicate fluently in Swedish and English, both orally and in writing.

Desirable qualifications

• At least 1 year of experience of similar work at a government agency (reference assignment).

Assignment period and scope

The assignment is part-time, 50%, distributed either am Mon-Fri alternatively full days Tue, Wed, and Thu am. If necessary, the assignment can temporarily imply full-time work by agreement. The assignment is estimated to start 2026-05-05 and run until 2027-04-30, with the possibility of extension. The location is at the agency in Stockholm with some possibility for remote work.

Application

Since selection is ongoing, the position may be filled before the last application date. Therefore, be ready with your application now. The last application date is 2026-04-12.

Note that we unfortunately do not accept applications via email due to GDPR. However, if you have questions or thoughts about the position, you are welcome to contact Miranda Nilsson at [email protected] (mailto:[email protected]).

Hope to see you!

As a consultant with us

Novare Bemanning builds careers and supports organizations. We are a personal and socially engaged company offering interim and staffing services to both the public and private sectors. Together with us, you contribute to a sustainable working life. We take personal development to a completely new level and are a unique employer in the industry.

When you work as a consultant on assignment with our clients, you will have close collaboration with your consultant manager. You will have regular check-ins based on an active feedback culture where you develop your self-leadership and the tools you need to reach your desired goal. There is also an opportunity for you as an interim consultant who has your own company to be a subcontractor and invoice us for worked time.

Novare Group is one of Sweden's leading HR Service companies, annually conducting approx. 600 recruitments as well as many staffing and interim assignments. Novare has existed for 20 years and was founded by Investor. In 2014, the employees bought out the company from Investor and it is today owned by key personnel within the company.